Visa Enquiries

2021/6/15

Visa Application

Additional Important Notice on Visa Restrictions for Strengthening Border Security Measures related to the spread Novel Coronavirus

Border enforcement measures to prevent the spread of novel coronavirus (COVID-19) (updated!)
Application for Visa for foreign nationals eligible for Phased Measures toward Resuming Cross-Border Travel (updated!)

NB! Please make a reservation via e-mail (info@ti.mofa.go.jp) or phone 6310531 before you visit the Embassy! Please wear a mask when you visit!


Visa Conditions and Required Documents

Short Term Stay

Visa for Estonian citizens and citizens of other countries that have reciprocal visa exemption arrangements with Japan

As of April 2010, Japan had taken measures concerning the waiver of visa requirements with 61 countries and regions

Nationals of these countries and regions, including Estonians, are not required to obtain a visa to enter Japan for the period of 90 days or less when the purpose of their visit is tourism, commerce, a conference, visit to relatives/acquaintances, etc.

On entry into Japan a traveller should possess a fixed-date, confirmed return or onward journey ticket, and any supporting documents, which can serve as evidence of the purpose of the trip (such as conference details, details of the host organization etc.). Furthermore, a traveller may be asked to show evidence of sufficient funds for the proposed period of stay in the country.

Only in cases in which the foreign national engages in paid activities in Japan, and in cases in which the period of stay of the foreign national exceeds the period of stay stipulated in each arrangement, it is necessary to obtain a visa.
 

Visa for Alien's passport holders (persons of undefined citizenship) who reside in Estonia

Note: Alien's passport holders need a visa to enter Japan. To apply for a visa, the applicant must have a valid Residence Permit of Estonia. The permit must be valid for at least 3 month after the return date of the trip.

In case the purpose of travel is tourism, an invitation letter and guarantee letter by a Japanese resident or organization are not necessary. In case the purpose of travel is short term business affairs, attending a conference, visiting relatives/friends etc., an invitation and guarantee by a person residing in Japan or a Japanese organization are required.

Documents to be submitted with visa applications:

  • Passport
  • Residence Permit (Residence card / ID card with a valid Residence Permit will be given back to the applicant after copies are made)
  • Three 45 mm x 45 mm passport-type photos taken within the previous six months
  • Two official visa application forms  (available at the Embassy and on the website)
  • Hotel reservations
  • Air ticket reservations (return ticket)
  • Certificate of Employment (certifying that the applicant is working for that employer and that the working contract is maintained also after his/her trip to Japan).
  • Bank account statement (certificate, confirmed by the bank). *In case of business trip paid by employer, guarantee letter of covering the expenses by the employer can be submitted instead of bank account statement. In case of business trip, letter of reason for invitation and itinerary sent by inviter in Japan are required.
  • Itinerary in Japan (In case of tourism, the applicant him/herself fills in the form; blank forms are available at the Embassy. In case of business trip, visiting friends/relatives etc., the itinerary must be sent by the inviter in Japan)


From Japan (required if the purpose of travel is other than tourism):

  • Letter of guarantee (required in case of travel expenses provided by inviting person/guarantor in Japan)
  • Letter of reason for invitation
  • List of visa applicants (if more than one person is invited)
  • Documents on the inviting organization / documents on the guarantor
  • Itinerary in Japan

Some document in addition to the above may be requested for identification purpose.

For detailed information please contact the Embassy or visit the web site of Ministry of Foreign Affairs of Japan: https://www.mofa.go.jp/files/000121327.pdf
 

Visa for Russian nationals

Note: Russian nationals need a visa to enter Japan. To apply for a visa at the Embassy of Japan in Estonia, the Russian nationals must have a valid Residence Permit of Estonia. The permit must be valid for at least 3 month after the return date of the trip.

From January 2017, the visa requirement for tourists have been facilitated. In case the purpose of travel is tourism, an invitation letter and guarantee by a Japanese resident or organization are not necessary. In case the purpose of travel is short term business affairs, attending a conference, visiting relatives/friends etc., an invitation and guarantee by a person residing in Japan or a Japanese organization are required.
 

Documents to be submitted with visa applications:

  • Passport
  • Residence Permit (Residence card / ID card with a valid Residence Permit will be given back to the applicant after copies are made)
  • Two 45 mm x 45 mm passport-type photos taken within the previous six months
  • Two official visa application forms (available at the Embassy and on the website)
  • Hotel reservations
  • Air ticket reservations (return ticket)
  • Certificate of Employment (certifying that the applicant is working for that employer and that the working contract is maintained also after his/her trip to Japan).
  • Bank account statement (certificate, confirmed by the bank). *In case of business trip paid by employer, guarantee letter of covering the expenses by the employer can be submitted instead of bank account statement. In case of business trip, letter of reason for invitation and itinerary sent by inviter in Japan are required.
  • Itinerary in Japan * (In case of tourism, the applicant him/herself fills in the form, blank forms are available at the Embassy. In case of business trip, visiting friends/relatives etc., the itinerary must be sent by the inviter in Japan)

From Japan (required if the purpose of travel is other than tourism):

  • Letter of guarantee (required in case of travel expenses provided by inviting person/guarantor in Japan)
  • Letter of reason for invitation
  • List of visa applicants (if more than one person is invited)
  • Documents on the inviting organization / documents on the guarantor
  • Itinerary in Japan

Some document in addition to the above may be requested for identification purpose.
For detailed information please contact the Embassy or visit the web site of Ministry of Foreign Affairs of Japan: https://www.mofa.go.jp/j_info/visit/visa/short/russia.html


About the visa requirements for other nationals please see the web site of Ministry of Foreign Affairs of Japan: https://www.mofa.go.jp/j_info/visit/visa/index.html
Foreign citizens can apply for visa in Estonia if they have a valid Residence Permit of Estonia. The permit must be valid for at least 3 month after the return date of the trip.
 

Work or Long Term Stay

New Visa for "Long Stay for sightseeing and recreation" in Japan (August 5, 2015)

Certificate of Eligibility
If an applicant wishes to work, study, or live in Japan, he or she should in principle obtain a Certificate of Eligibility, issued by the Ministry of Justice in Japan as evidence that the foreign national and his/her activity meet the condition for landing in Japan. To obtain a Certificate of Eligibility, the applicant should ask a sponsor in Japan (an employer, spouse, school, etc.) to contact the local immigration office and make an application on his or her behalf.

A foreign national in possession of a Certificate of Eligibility can get a visa issued more easily at an embassy or consulate. Furthermore, there is the advantage that if the certificate is shown to the immigration officer at the time of the landing application the foreign national can more easily demonstrate that his status of residence conforms to the conditions for landing in Japan such as control, etc.

Please note that a Certificate of Eligibility expires after three months. An applicant must obtain his or her visa and arrive in Japan within three months of the issue date of the Certificate of Eligibility.

Documents to be submitted with visa applications:

  • Passport
  • Two 45 mm x 45 mm passport-type photos taken within the previous six months (Alien's passport holders must bring three photos!)
  • Two official visa application forms (available at the Embassy and on the website)
  • Documents certifying the purpose of the visit. Basically, Certificate of Eligibility is sufficient for the application and no other documents are required.

Even in the case that the purpose is a long term stay, the visa application can be made directly to the embassy or consulate without this certificate but please be aware of the fact that in this case it will be necessary to submit a large number of verifying documents in addition to those above; and the processing will take a long time (several months) because the application documents will have to be sent to the nearest immigration authority in Japan for examination.
 

Application forms

Application form 
Sample 
Itinerary in Japan  
 

Visa Fee

Foreigners who obtain a visa for Japan must pay a visa fee (24.00 EUR for a single entry visa as of 01.04.2020). In the case of applicants from countries with reciprocal agreements with Japan, fees are reduced or exempted. For example, Estonian and Russian nationals and nationals of CIS countries do not have to pay a visa fee under reciprocal agreements, Alien's passport holders must pay the fee.

Working Holiday Visa

 Working Holiday Visa

Under Japan's Working Holiday Scheme, a limited number of Estonian Nationals (18-30 years old) who wish to stay in Japan for up to one year, primarily for a holiday, may be granted a visa which allows them to stay in Japan for up to one year, and engage in work during that period, incidental to their holiday, in order to supplement their travel funds. Japan’s Working Holiday holders need not obtain further permission to engage in remunerative activities while in Japan, although they are not allowed to be engaged in activities at certain sites stipulated under the Law on Control and Improvement of Amusement and Entertainment Businesses*.
*These sites include premises where adult entertainment-related businesses are carried out.
The number of visas issued for Estonian Nationals to participate in the Working Holiday Scheme is currently limited to 100 per calendar year (1st January – 31st December).
Acceptance of applications will be closed when the number of visas issued reaches this number.

Please note that the Embassy of Japan in Estonia will only accept applications for Working Holiday Visas from Estonian Nationals.

Applicant Prerequisites

1 The Embassy of Japan in Estonia issues, free of charge, a working holiday visa valid for a period of three (3) months from the date of issuance on application (also see 2 ) from a national of the Republic of Estonia who satisfies all of the following requirements:
(i)       is resident in the Republic of Estonia at the time of the application for the said visa;
(ii)      intends primarily to spend holidays in Japan for a period of up to one (1) year from the date of entry;
(iii)      is between eighteen (18) and thirty (30) years of age both inclusive at the time of application for the said visa;
(iv)      is not accompanied by dependents unless those dependents are also entitled to enter Japan on their own grounds;                                                                                                                             
(v)      possesses a valid passport of the Republic of Estonia, and a return travel ticket or sufficient funds to purchase such a ticket;
(vi)      possesses reasonable funds for his or her maintenance during the initial period of stay in Japan;
(vii)     intends to leave Japan at the end of his or her stay;
(viii)    has not previously been issued the said visa;
(ix)      has good health, a sound background and no criminal record; and
(x)      intends to comply with the laws and regulations in force in Japan during his or her stay in Japan.
 
2  The Japanese Authority grants nationals of the Republic of Estonia who have Japan’s Working Holiday Visa to stay in Japan for up to one (1) year from the date of entry upon their arrival in Japan (mostly at the airports). They may not extend their stay beyond the period authorized, or alter their immigration status during their stay. 

Documentation

Those wishing to apply for a Working Holiday Visa are required to submit, along with a valid Estonian passport, one copy of each of the following documents to the consular section of the Embassy of Japan in Estonia. Statements made in these documents must be true and accurate.
  1. Valid Estonian passport (Estonian Citizen)
  2. One completed visa application form (Sample)
  3. One passport-sized photograph approx. 35mm x 45mm (taken within the last 6 months)
  4. Resume (form below)
  5. Outline of intended activities (form below)
  6. A written reason for applying for a Working Holiday Visa typed on A4 paper
  7. Consent for the use of personal data (form below)
  8. 2,000$ (about €1,850) in cleared funds along with appropriate evidence that the applicant is in possession of travel ticket to and from Japan (i.e. an outbound and return/onward journey ticket or a receipt for such), Bank statements in the applicant's name covering the three months prior to the application date must be shown as proof of funds.
    (Traveller's cheques, credit cards, loans and overdrafts are not acceptable as evidence of sufficient funds)
    (In the case of a married couple applying together for two Working Holiday Visas, the minimum amount is total 3,000$ (about €2,800))
  • *In some cases, additional documents may be required.
  • *You should provide an original of each document.
  • *We do not return any of the documents submitted. Therefore, if you need to keep any of the original documents, please bring the original plus a photocopy.

Application Procedure

Applications must be made in person, and applicants may be interviewed.
 

Other Information

  • It is recommended that appropriate insurance coverage be arranged before leaving Estonia, as under the conditions of employment for the Working Holiday Visa the period of employment is usually not long enough to qualify for coverage provided by employers or companies. For details about insurance etc., please check the “Guide to Living in Japan” (URL here)
  • Within 14 days of moving into an address in Japan, Working Holiday participants must apply for Resident Registration at a local government office near to where they are living (further details).
  • Applicants will not be able to engage themselves in activities which are considered to go against the policies of the Working Holiday Scheme such as working at businesses which may affect public morals.
  • Job Centers (Hello Work), and the Employment Service Centers for Foreigners in Tokyo, Osaka and Nagoya provide assistance to job-seekers in Japan. The above Employment Service Centers for Foreigners and some Job Centers are able to provide assistance in English. For further information, please follow the link below: Employment Policy for Foreign Workers 
  • Working Holiday Visas are for single entry. However, if the Working Holiday participant has to leave Japan for any reason and wishes to return to Japan within their original one-year period of stay, they can depart from Japan with a Special Re-entry Permit (further details).
  • A questionnaire (form below) will be given to successful applicants when the visa is issued.
    After completing your working holiday in Japan, please complete the questionnaire when you return to Estonia and post it back, send it via e-mail (e-mail address: info@ti.mofa.go.jp) or hand it in to the Embassy of Japan in Estonia.

Attention

The Working Holiday schemes are designed to promote international interaction and enhance friendly relationships between Japan and partner countries/regions by providing opportunities for young people to deepen their understanding about partner countries/regions.
Working Holiday participants are allowed to work for a certain period of their stay in order to cover the cost of travel funds to travel and stay in partner countries/regions.
This programme is NOT designed for persons who mainly intend to work. The applicant's primary purpose of stay should be to "holiday" in Japan.
Those who intend primarily to work cannot apply for this visa.
Furthermore, the Working Holiday participants are strictly prohibited from working at places that are deemed to affect public morals, such as bars, cabarets, nightclubs and so on.
Please apply for this visa only after having familiarized yourself with the purpose of this scheme. 

Contact Information

Consular Section of the Embassy of Japan in Tallinn

TEL: (+372) 6 310 531
E-mail: info@ti.mofa.go.jp.
Opening Hours: Mon - Fri 9:30-12:30 and 13:30-16:30

JAPAN VISA INFORMATION HOTLINE : +372 880 3343 (available 24 hours a day, 7 days a week. Calls will be answered in English.)

Change to Landing Examination Procedure (08/10/07)

As of November 20, 2007, foreign nationals entering Japan must provide fingerprints and facial photograph at immigration control procedures with the purpose of taking preventive measures against acts of terrorism.